Solomon Purchase Order Altara

Purchasing boosts purchasing department productivity with features like user-defined defaults, quick maintenance windows, and streamlined receiving, invoice matching, and vouchering. These features increase purchasing accuracy and speed up processing, allowing you to immediately reduce transaction costs. Purchasing also provides an accurate, up-to-date source of vendor and pricing information, so you can make consistent, cost-effective buying decisions.

Have you ever measured the cost per transaction in your purchasing department? If yours is like many companies, you often spend more on the resources required to process, receive, and pay for a purchase than the cost of the purchase itself.

And what about your vendor relationships and negotiating power? Are you getting good prices and performance from your suppliers? Too many purchasing agents miss out on the best service and deals because they lack good information and dont have time to go searching for it. Purchasing provides reports such as vendor performance analysis that help you make more informed decisions.

Flexible by Design
Purchasing isnt designed for any one type of business in any one industry. It is designed for your business, whatever that may be. You fit the system to your requirements through a variety of simple setup options, which can be changed as your operations change. For example, you can define default shipping addresses, purchase order printing options, and data retention periods. You can also specify default general ledger accounts and decimal precision options.

Efficient Receiving, Invoice Matching, and Vouchering
With Purchasing, entering purchase orders, receipts, and vouchers—at the most sensible times in the cycle—is quick and easy. Much of the process is automated through the seamless give-and-take of information that is inherent in all integrated Solomon products.

Simple purchase orders can be entered with only three pieces of information: the vendor ID, inventory item ID, and quantity. Thats it! Everything else—including unit cost, unit of measure, and account/subaccount—is entered by default, based on your business rules. PO numbers are assigned automatically as orders are saved.

When an order comes in, you can enter the packing slip PO number to pull up the correct purchase order—and create a receipt on the spot. This allows your inventory to be updated immediately, rather than when the vendors invoice arrives. Accounting for the vendor invoice is completed upon receipt.

Accounts payable vouchers can be created automatically when purchase orders are received. Solomon fills the voucher with default purchase order detail, to eliminate redundant data entry.

And invoice numbers can be assigned to the vouchers later, when invoices are received.

Comprehensive Reporting, for Maximum Buying Power
Some of the more strategic responsibilities in purchasing are understanding the myriad of products and services your company needs, knowing the right time to order them and the best vendors to supply them, and negotiating the lowest prices to decrease cost of goods sold. For these efforts, you need reliable information.

Purchasing gives you a variety of targeted reports that help you make informed decisions. These reports include purchase order register, purchase order status/history, anticipated deliveries, receipts register, and vendor performance analysis.

Report options allow you to sort and select on any field of the tables that are referenced in a report, so you can view only the information you want to see. All reports are produced using Seagate Crystal Reports and can be saved in various formats, including Excel, Word, Lotus, ODBC, and HTML.

Purchasing delivers these additional features:

Flexible vendor ID structures for meaningful identification
Purchase price variance
Return-to-vendor support
User-controlled decimal precision for cost, price, and quantity
Multiple installment terms
Kit purchase support options
Data retention of up to 99 periods
Alternative field sorting in lookup tables
Lot/serial number support
Quick maintenance screens
General Ledger integration for all Purchasing transactions
Integration with the Financial Series, for single-point data entry
Integration with Supply Chain Management and Project Management, for additional functionality

Key Benefits:

Easily customizable and highly scalable

Supports connectivity with customers, vendors, business partners and employees

Robust, comprehensive functionality all-in-one source

Supports operations across countries, sites, languages and currencies

Key Features:

Microsoft Solomon SCM supports your entire business and delivers these key functions:

Advanced Shipment Management

Bill of Materials

e-Commerce Gateway - EDI Edition

Inventory

Landed Cost

Order Management

Order to Purchase

Purchasing

Web Order

Work Order

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